A successful project manager always has a reliable and robust project management database (PM Database). The PM Database, is like the brain of the project. This project management database stores all the data related to the current projects, with their progress status and description. It also allows the managers to track each and every activity in the project, starting from when the project was initiated till the end. If any project is missed out, the PM Database will be able to give you the exact reason for its deferment or complete cancellation.
There are many advantages of using a project management database. First, a PM Database can help you manage your projects systematically. A good project management database can help you to track every activity that is related to your project. For example, it can provide you information about the status of the project from the time it was initiated till the present day. In addition, a well-managed database can help project managers to provide honest and objective advice to their subordinates regarding the success or failure of the project.
The importance of project management database is highlighted by the fact that a good project management database will help project managers to save both time and money. On the one hand, it helps them in monitoring the progress of the project. Moreover, it provides them with the necessary information to determine if the project needs any urgent attention or not. Most project management databases nowadays come with special reports that provide the status of the project, the cost incurred so far, estimated time for its completion and much more.
A superior project management database should meet the requirements of the project in terms of data reliability, adaptability, accessibility, reliability and scalability. It is very important to have these attributes because each and every piece of information that is stored in your database should be extremely accurate and consistent. Moreover, your database should be designed in such a way that it can grow along with the project and should cater to the expanding needs of the project. The design of the project management database should be determined according to the following steps:
o Identify the scope of the project. This is the first and the most important step in the planning stage of the project. The scope of the project should be clearly defined so that the database designers can develop it accordingly. The project manager should provide his/her opinion on the matter as well so that the designer does not end up with a design that is far from the original idea.
o Analyze the existing project data and establish the most suitable design for the new project management database. It is best to consult your project manager so that the design you are creating will conform to the original concept of the project. The client generally has his/her own ideas regarding the features that the database should have. Thus, a consultation session should take place so that the designer can listen to what the client wants.
o Choose the most appropriate consultant for the design of the database. There are many database designers in the market who offer their services to meet the demands of different companies. These designers are specialized in providing the companies with the databases that are both reliable and error-free. They make use of cutting-edge technologies in designing the databases. Thus, you will have to conduct a thorough research about the reputation of these designers before you hire them for the project.
o It is very important for you to ensure that the designer you are hiring specializes in designing a project management database. If you choose a designer who handles both general and enterprise database designs, chances are that he/she might not be aware of the specific requirements of the companies he works for. Thus, it is very important that the designer you are hiring has the skills to design a database that will meet your company's specific requirements. This is important because the database usually forms the core component of the project management system. Without a good database, the project is considered to be a failure.